Last updated on October 5th, 2023 at 04:22 pm
Vehicle management includes vehicle leasing and financing, vehicle maintenance, licensing and compliance, accident management and subrogation, supply chain management, vehicle telematics, fuel management, driver management, speed management, health and safety management, and vehicle re-marketing.
What is Car Management System?
A Car management system is a very powerful tool that improves vehicle efficiency, manages driver performance, tracks vehicles, and integrates it into a company’s ERP. Such a system is designed for monitoring and controlling fuel consumption by your vehicle. With the help of this information, you can figure out the amount of fuel consumed by your vehicle, and then you can ensure you are getting the best price for your fuel.
Vehicle management has changed and improved a lot in the past few years. It now includes much more than procuring and maintaining the vehicles. It provides warehouse and compliance management, operational efficiency, and environmental impact attributes.
Related Search – Is Buying A Car An Investment Or Consumption?
What is the purpose of vehicle management?
Any business that uses vehicles daily requires a management system. The sole purpose of vehicle management is to handle commercial vehicles daily. This includes enhancing productivity, reducing and managing the risk, and ensuring compliance.
There are hundreds of functions of the vehicle management system. We have mentioned here the best ones that will help your business:
Vehicle Acquisition
The vehicle acquisition is a very tough job. It encircles many factors such as determining the vehicle’s stability, negotiating with the makers, and vehicle legislation like RDE2 and WLTP. Also, while selecting the cars, you need to consider fuel efficiency, insurance, budget, and taxation. These things are important for an efficient management mechanism to complete the job perfectly.
Fuel Management
One of the main objectives of vehicle management is the prevention of unnecessary expenses. The fuel cost is one of the major operational expenditures and keeping it low is a huge challenge. Many factors influence the fuel expenses and handling them is important. With the help of vehicle management, the daily fueling expense is controllable.
Maintenance
Any car or truck that does not get through regular maintenance is more susceptible to quick wear and tear. In the case of a large vehicle business, the maintenance job becomes ten times more difficult. Without regular maintenance, a company will face a huge financial loss and hamper its daily operation. With the help of vehicle management, every vehicle goes through a timely maintenance check, preventing technical faults and even significant defects.
Safety
Safety is the number one concern of a fleet owner. With the latest vehicle technology, you can track the vehicle by installing cameras and sensors in the car. This will help you keep an eye on the driver and passenger. Due to this constant accountability, both will be fully vigilant while in the car.
Read this to learn – How To Negotiate Car Prices?
How does the vehicle management software work?
Everything is digital these days and so is the vehicle management system. These days, managers use vehicle tracking software to monitor their vehicles. So, what is the vehicle management software?
The vehicle management software helps in the easy and safe management of the vehicle fleet operation. It processes, accumulates, stores, and exports day-to-day information.
So how does it work?
- The modern vehicle management software works based on data integration.
- This software uses GPS tracking devices, cameras, and sensors to fetch and transfer data.
- When the car moves or changes its status, the device notes and transfers that information to the central system.
- This way, the information goes to the system.
The latest software combines Big Data Analytics and GPS technology for tracing, storing, and analyzing data. Day by day, these software companies are getting smarter. They are now incorporating Artificial Intelligence to make the vehicle management system more attentive.
Learn more about – How Much It Cost To Ship A Car Across The Country
What are the essential features of a fleet management system?
Fleet management is not only about vehicle tracking. There is something much more than that. Here are its important features of it:
Asset Management
The most important feature is asset management. This feature helps the managers to handle their assets better. By asset, we mean everything the company owns, including engine oil, fuel, vehicles, etc.
The latest systems use sensors to gauge the usage of every asset. Some modern sensors even provide a real-time reading of fuel consumption. Asset management ensures that the drivers drive carefully.
Staff Management
Managing a large force is not an easy job. A lot of multitasking is required for proper management. Simple software can do all these jobs very efficiently and quickly, from compiling the report to gauging the drivers’ behavior.
Efficient staff management helps in distributing the workload equally between the drivers. It can also take part in arranging shifts by assessing the availability of the drivers. They also notify when the driver signs in and signs off from work. All these are an integral part of fleet management.
Real-time tracking
You own a vehicle business and for this reason, you need to know where your vehicles are. Real-time tracking helps you to keep an eye on every vehicle at once. When you use this software, you will know the live location of every car you own. The latest technology like geofencing helps to detect the deviation, enhancing the drivers’ accountability.
Route optimization and scheduling
Managing the route allocation is an integral feature. Through this feature, you can check the driver’s traffic and availability and prevent the route’s overlapping.
With a modern fleet management system, you can do predictive analysis to optimize the route for trips. Before starting the trip, the correct route is selected depending on the traffic, construction work, office and school hours, etc.
This is the complete guide to the vehicle management system. We have provided here the definition, benefits, and features of such software for your easy understanding.
Read this next – How To Start A Car Dealership?